Invoice generator (New Zealand)
Create professional New Zealand invoices for free with TopwebSuite. Bill your customers in dollars (NZD), apply GST where it's required, include your IRD number and company branding, and export a clean, print-ready PDF in seconds — on the web or the Android app.
Whether you invoice local clients or export overseas, every invoice is itemised, calculates totals automatically, and looks professional enough to help you get paid faster. You can reuse customers and items, so the next New Zealand invoice takes moments.
What a New Zealand invoice should include
- A unique invoice number and the issue date
- Your business name, address and IRD number
- Your customer's name and contact details
- An itemised list of goods or services with quantities and unit prices in dollars (NZD)
- GST shown as a separate line where applicable
- The subtotal, any discount, and the total amount due
- Payment terms, due date and accepted payment methods
How to create a invoice for New Zealand
- Enter your business details and your IRD number.
- Add your customer and a unique invoice number.
- List your items with prices in dollars (NZD), then apply GST or a discount if needed.
- Preview the invoice, then download the PDF or share it directly with your client.
Tax and registration in New Zealand
GST in New Zealand is administered by Inland Revenue (IRD), and it is worth confirming your current obligations there rather than relying on a figure stored in any software — rates and registration thresholds change.
If you are registered, show GST as a separate line on every invoice and include your IRD number. If you are not registered, do not add GST — collecting tax you cannot remit is a compliance problem rather than a formatting choice.
Businesses trading in New Zealand are normally incorporated or registered through the New Zealand Companies Office. Quoting your registration number alongside your IRD number tends to speed up approval with corporate and government customers, who often will not process a invoice without both.
Frequently asked questions
What currency should I use on an invoice in New Zealand?
Invoices in New Zealand are normally issued in dollars (NZD). TopwebSuite supports NZD and 100+ other currencies, so you can bill local or international clients without switching tools.
Do I need to show GST on a New Zealand invoice?
If you are registered for GST in New Zealand, show it as a separate line and include your IRD number. TopwebSuite lets you add GST and your IRD number to every invoice in a couple of clicks.
Can I create a New Zealand invoice for free?
Yes. The TopwebSuite invoice generator is free to use — create, download and send NZD invoices on the web or the Android app, with no card required to get started.
Who administers GST in New Zealand?
GST in New Zealand is administered by Inland Revenue (IRD). Rates and registration thresholds change, so confirm your current position with them or your accountant rather than relying on a software default.
Do I need a registration number on a New Zealand invoice?
Your IRD number is expected if you are registered for GST. Including your company registration number from the New Zealand Companies Office as well tends to speed up processing with corporate and government customers, who frequently require both before paying.