Quotation generator (Canada)
Win more work in Canada with clear, professional quotations. Price your goods or services in dollars (CAD), include GST/HST where it applies, set a validity period and terms, and send a branded PDF quote in minutes — from the web or the Android app.
When a quote is accepted, convert it into an invoice using the same details, so nothing is re-typed and you move from quote to payment faster.
What a Canada quotation should include
- Your business name, address and business number
- The customer's name and contact details
- A unique quotation number and date
- Itemised goods or services with prices in dollars (CAD)
- GST/HST where applicable
- The validity period (how long the price holds)
- Payment terms and conditions
How to create a quotation for Canada
- Enter your business details and a quotation number.
- Add the customer and the work you're quoting for.
- List items with prices in dollars (CAD) and apply GST/HST if needed.
- Set a validity period, then download or share the PDF quote.
Tax and registration in Canada
GST/HST in Canada is administered by the Canada Revenue Agency (CRA), and it is worth confirming your current obligations there rather than relying on a figure stored in any software — rates and registration thresholds change.
If you are registered, show GST/HST as a separate line on every quotation and include your business number. If you are not registered, do not add GST/HST — collecting tax you cannot remit is a compliance problem rather than a formatting choice.
Businesses trading in Canada are normally incorporated or registered through Corporations Canada or your provincial registry. Quoting your registration number alongside your business number tends to speed up approval with corporate and government customers, who often will not process a quotation without both.
Frequently asked questions
What currency should a quotation in Canada use?
Quotations in Canada are normally priced in dollars (CAD). TopwebSuite supports CAD and 100+ currencies for local or international quotes.
How long should a Canada quotation be valid?
Most businesses set a validity of 14–30 days, after which prices may change. TopwebSuite lets you state the validity clearly on every quote.
Can I turn a quotation into an invoice?
Yes. Once your Canada quote is accepted, convert it into an invoice in dollars (CAD) using the same customer and items — no re-typing.
Who administers GST/HST in Canada?
GST/HST in Canada is administered by the Canada Revenue Agency (CRA). Rates and registration thresholds change, so confirm your current position with them or your accountant rather than relying on a software default.
Do I need a registration number on a Canada quotation?
Your business number is expected if you are registered for GST/HST. Including your company registration number from Corporations Canada or your provincial registry as well tends to speed up processing with corporate and government customers, who frequently require both before paying.