Free quotation generator
A quote sent quickly wins work that a better-priced quote sent a week later does not. Speed is a competitive advantage in itself, particularly for trades and services where the customer is contacting several suppliers on the same day.
This generator gets a professional, itemised quote out in minutes, with your branding and terms already in place.
What you can produce
- Itemised scope with quantities, unit prices and automatic totals.
- Your branding — logo and business details from your profile.
- Validity period and lead time.
- Deposit terms and payment schedule.
- Exclusions and notes in their own section.
- Tax and discounts as separate lines.
- Multi-currency pricing.
- Clean PDF that shares by email or WhatsApp.
Writing a quote that converts
- Lead with the outcome, not the labour. “Supply and install 12 downlights, tested and certified” sells better than “8 hours electrical work”.
- Itemise enough to justify the total but not so much that the customer starts removing lines.
- Offer options rather than one figure. Good, better, best converts better than take-it-or-leave-it, because it changes the question from whether to buy to which to buy.
- State the lead time. Availability frequently matters more than price.
- Name the exclusions.
- Make acceptance easy — say exactly what the customer should do to proceed.
Following up
Most quotes are not rejected; they are ignored and then forgotten. A quote sent without a follow-up plan is half a sales process.
A cadence that works: confirm receipt after two days, ask a specific question after a week, and check directly at around three weeks whether it is still live. Specific beats vague — asking whether the proposed start date still works gets a reply where “any update?” does not.
Common mistakes
- No validity period, leaving the price open indefinitely.
- Vague scope, which becomes a dispute at delivery.
- No deposit terms on work that requires materials up front.
- One undifferentiated total, giving the customer nothing to evaluate.
- No follow-up, which is where most quoted revenue is lost.
Frequently asked questions
Is the quotation generator free?
Yes — create, download and share quotes with no watermark and no card required.
How quickly should I send a quotation?
The same day where possible. Customers usually contact several suppliers at once, and the first credible quote often wins regardless of small price differences.
Should I offer more than one option?
Usually yes. Presenting good, better and best changes the customer's question from whether to buy to which to buy, and it converts better than a single figure.
How do I follow up on a quotation?
Confirm receipt after two days, ask a specific question after a week, and check whether it is still live at around three weeks. Specific questions get replies where generic check-ins do not.
Can I convert an accepted quote into an invoice?
Yes, directly, carrying the line items and terms across so the invoice figures match the accepted quotation.