Cleaning services quotation template
Cleaning is the easiest service to under-quote, because “clean” means different things to the person paying and the person cleaning. The defence is a specification, not a price.
One-off versus contract cleaning
These are different products and should be quoted differently.
One-off — end of tenancy, post-construction, deep clean. Priced on the state of the property, which means a site visit or, at minimum, photographs. Quoting these blind is how a day's job becomes three.
Contract — recurring, priced per visit against a specification, with a term and notice period. The unit economics depend on frequency, since a weekly clean takes far less time per visit than a monthly one.
The specification is the quote
List tasks by area, and state frequency where it varies:
- Kitchens — surfaces, sinks, appliance exteriors; interiors of appliances only if stated.
- Bathrooms — sanitary ware, tiles, mirrors, floors.
- Floors — vacuum, mop, and which floor types.
- Surfaces — dusting reachable surfaces; high-level only if specified.
- Windows — internal only, unless external is priced separately.
- Waste — emptied to a stated collection point.
Anything not listed is not included, and saying that explicitly is what makes the specification useful.
Exclusions worth naming
- Inside ovens, fridges and freezers, unless specified.
- External windows and anything requiring access equipment.
- Carpet and upholstery deep cleaning.
- Clearance of personal belongings or clutter before cleaning can start.
- Removal of builders' waste or bulk items.
- Mould remediation and pest issues.
- Biohazard cleaning.
Clutter clearance is the most common cause of a one-off clean overrunning. If the property must be clear before you start, say so.
Access, keys and utilities
State practical assumptions: how access is provided, whether keys are held, whether someone will be present, and that working power, water and hot water are available.
For contract work, also state what happens if access is not available on a scheduled visit — usually that the visit is chargeable, since the staff time was committed. Agreeing that in advance prevents a monthly argument.
Materials, equipment and staffing
Say who supplies cleaning materials and equipment. For contract cleaning, clients often expect to supply consumables — hand towels, soap, bin liners — while you supply cleaning chemicals and equipment. Whichever applies, state it.
For contract work, state the number of cleaner-hours per visit rather than only a price. It is what allows the client to judge value and what protects you if they later expect more work in the same window.
How to use this template
- Open the free quotation generator.
- Add your business and customer details.
- Enter your items, prices, tax and branding.
- Preview, then download the PDF or share it directly.
Frequently asked questions
What should a cleaning quotation include?
A task specification by area, frequency, what is excluded, access and utility assumptions, who supplies materials and equipment, cleaner-hours per visit, and the term and notice period for contract work.
How do I quote a one-off deep clean?
On the state of the property, which needs a site visit or at minimum photographs. Quoting a deep clean blind is how a day's work becomes three days.
What should be excluded from a cleaning quote?
Inside ovens and fridges unless specified, external windows, carpet and upholstery deep cleaning, clutter clearance, builders' waste, mould remediation and biohazard work.
What happens if we cannot get access on a scheduled visit?
State in the quote that the visit is chargeable, since staff time was committed. Agreeing this in advance prevents a recurring argument on contract work.
Should I state cleaner-hours per visit?
Yes, for contract work. It lets the client judge value and protects you if they later expect more tasks in the same time window.