Quotation generator (UK)
UK quoting has a few specifics worth getting right: how VAT is presented, the difference between a quotation and an estimate in consumer law, and the cancellation rights that attach to work agreed away from your premises.
This generator produces quotes in pounds with the structure those points require.
VAT on a UK quotation
If you are VAT registered, make clear whether the quoted figure includes or excludes VAT, and show the VAT separately. Quoting a single figure without saying which is the most common source of argument at invoicing.
For consumer customers, quoting VAT-inclusive prices is the norm and is generally expected. For business customers, VAT-exclusive with the VAT shown separately is conventional, since they will reclaim it.
If you are not registered, do not show VAT and do not imply a VAT number you do not hold.
Quotation versus estimate — why it matters more here
In consumer transactions the distinction has practical consequences. A quotation is treated as a fixed price for the described work. An estimate is an indication, and a final charge materially above it may be challenged as unreasonable.
If you label something an estimate, say what could change it — usually conditions you cannot see until work begins. Vague estimates that grow substantially are a frequent source of complaints.
Cancellation rights
Where you agree work with a consumer at their home or away from your business premises, they generally have a statutory cancellation period. This affects when you can start and whether you can charge if they cancel.
Where the customer wants work to begin within that period, that request should be recorded in writing. Handling this properly at quotation stage avoids a dispute about payment for work already done.
Scope, exclusions and variations
Standard practice for UK trades work:
- Describe deliverables specifically, with quantities.
- Exclude making good, waste removal and permits unless you are including them.
- State that work revealed as necessary once started — defective wiring, damp, structural issues — will be quoted separately.
- Give a validity period, particularly where materials are volatile.
- State deposit terms and when the balance falls due.
Frequently asked questions
Should a UK quotation include VAT?
State clearly whether the figure includes or excludes VAT and show VAT separately. Consumer quotes are conventionally VAT-inclusive; business quotes are usually VAT-exclusive with VAT shown separately.
What is the difference between a quotation and an estimate in the UK?
A quotation is treated as a fixed price for the described work. An estimate is an indication, and a final charge materially above it may be challenged as unreasonable — so say what could change it.
Do consumers have cancellation rights on quoted work?
Where work is agreed at the customer's home or away from your premises, a statutory cancellation period generally applies. If the customer wants work started within it, record that request in writing.
Can I issue a quotation if I am not VAT registered?
Yes. Show the total with no VAT line and do not imply a registration number you do not hold.
How should I handle work found necessary after starting?
State on the quotation that additional work revealed once started will be quoted separately. That gives you a clear basis for a variation rather than an argument.