Quotation generator (Kenya)
Win more work in Kenya with clear, professional quotations. Price your goods or services in shillings (KES), include VAT where it applies, set a validity period and terms, and send a branded PDF quote in minutes — from the web or the Android app.
When a quote is accepted, convert it into an invoice using the same details, so nothing is re-typed and you move from quote to payment faster.
What a Kenya quotation should include
- Your business name, address and KRA PIN
- The customer's name and contact details
- A unique quotation number and date
- Itemised goods or services with prices in shillings (KES)
- VAT where applicable
- The validity period (how long the price holds)
- Payment terms and conditions
How to create a quotation for Kenya
- Enter your business details and a quotation number.
- Add the customer and the work you're quoting for.
- List items with prices in shillings (KES) and apply VAT if needed.
- Set a validity period, then download or share the PDF quote.
Tax and registration in Kenya
VAT in Kenya is administered by the Kenya Revenue Authority (KRA), and it is worth confirming your current obligations there rather than relying on a figure stored in any software — rates and registration thresholds change.
If you are registered, show VAT as a separate line on every quotation and include your KRA PIN. If you are not registered, do not add VAT — collecting tax you cannot remit is a compliance problem rather than a formatting choice.
Businesses trading in Kenya are normally incorporated or registered through the Business Registration Service (BRS). Quoting your registration number alongside your KRA PIN tends to speed up approval with corporate and government customers, who often will not process a quotation without both.
Frequently asked questions
What currency should a quotation in Kenya use?
Quotations in Kenya are normally priced in shillings (KES). TopwebSuite supports KES and 100+ currencies for local or international quotes.
How long should a Kenya quotation be valid?
Most businesses set a validity of 14–30 days, after which prices may change. TopwebSuite lets you state the validity clearly on every quote.
Can I turn a quotation into an invoice?
Yes. Once your Kenya quote is accepted, convert it into an invoice in shillings (KES) using the same customer and items — no re-typing.
Who administers VAT in Kenya?
VAT in Kenya is administered by the Kenya Revenue Authority (KRA). Rates and registration thresholds change, so confirm your current position with them or your accountant rather than relying on a software default.
Do I need a registration number on a Kenya quotation?
Your KRA PIN is expected if you are registered for VAT. Including your company registration number from the Business Registration Service (BRS) as well tends to speed up processing with corporate and government customers, who frequently require both before paying.