Quotation generator (Malaysia)
Win more work in Malaysia with clear, professional quotations. Price your goods or services in ringgit (MYR), include SST where it applies, set a validity period and terms, and send a branded PDF quote in minutes — from the web or the Android app.
When a quote is accepted, convert it into an invoice using the same details, so nothing is re-typed and you move from quote to payment faster.
What a Malaysia quotation should include
- Your business name, address and tax registration number
- The customer's name and contact details
- A unique quotation number and date
- Itemised goods or services with prices in ringgit (MYR)
- SST where applicable
- The validity period (how long the price holds)
- Payment terms and conditions
How to create a quotation for Malaysia
- Enter your business details and a quotation number.
- Add the customer and the work you're quoting for.
- List items with prices in ringgit (MYR) and apply SST if needed.
- Set a validity period, then download or share the PDF quote.
Tax and registration in Malaysia
SST in Malaysia is administered by the Inland Revenue Board (LHDN), and it is worth confirming your current obligations there rather than relying on a figure stored in any software — rates and registration thresholds change.
If you are registered, show SST as a separate line on every quotation and include your tax registration number. If you are not registered, do not add SST — collecting tax you cannot remit is a compliance problem rather than a formatting choice.
Businesses trading in Malaysia are normally incorporated or registered through the Companies Commission of Malaysia (SSM). Quoting your registration number alongside your tax registration number tends to speed up approval with corporate and government customers, who often will not process a quotation without both.
Frequently asked questions
What currency should a quotation in Malaysia use?
Quotations in Malaysia are normally priced in ringgit (MYR). TopwebSuite supports MYR and 100+ currencies for local or international quotes.
How long should a Malaysia quotation be valid?
Most businesses set a validity of 14–30 days, after which prices may change. TopwebSuite lets you state the validity clearly on every quote.
Can I turn a quotation into an invoice?
Yes. Once your Malaysia quote is accepted, convert it into an invoice in ringgit (MYR) using the same customer and items — no re-typing.
Who administers SST in Malaysia?
SST in Malaysia is administered by the Inland Revenue Board (LHDN). Rates and registration thresholds change, so confirm your current position with them or your accountant rather than relying on a software default.
Do I need a registration number on a Malaysia quotation?
Your tax registration number is expected if you are registered for SST. Including your company registration number from the Companies Commission of Malaysia (SSM) as well tends to speed up processing with corporate and government customers, who frequently require both before paying.