Quotation generator (New Zealand)
Win more work in New Zealand with clear, professional quotations. Price your goods or services in dollars (NZD), include GST where it applies, set a validity period and terms, and send a branded PDF quote in minutes — from the web or the Android app.
When a quote is accepted, convert it into an invoice using the same details, so nothing is re-typed and you move from quote to payment faster.
What a New Zealand quotation should include
- Your business name, address and IRD number
- The customer's name and contact details
- A unique quotation number and date
- Itemised goods or services with prices in dollars (NZD)
- GST where applicable
- The validity period (how long the price holds)
- Payment terms and conditions
How to create a quotation for New Zealand
- Enter your business details and a quotation number.
- Add the customer and the work you're quoting for.
- List items with prices in dollars (NZD) and apply GST if needed.
- Set a validity period, then download or share the PDF quote.
Tax and registration in New Zealand
GST in New Zealand is administered by Inland Revenue (IRD), and it is worth confirming your current obligations there rather than relying on a figure stored in any software — rates and registration thresholds change.
If you are registered, show GST as a separate line on every quotation and include your IRD number. If you are not registered, do not add GST — collecting tax you cannot remit is a compliance problem rather than a formatting choice.
Businesses trading in New Zealand are normally incorporated or registered through the New Zealand Companies Office. Quoting your registration number alongside your IRD number tends to speed up approval with corporate and government customers, who often will not process a quotation without both.
Frequently asked questions
What currency should a quotation in New Zealand use?
Quotations in New Zealand are normally priced in dollars (NZD). TopwebSuite supports NZD and 100+ currencies for local or international quotes.
How long should a New Zealand quotation be valid?
Most businesses set a validity of 14–30 days, after which prices may change. TopwebSuite lets you state the validity clearly on every quote.
Can I turn a quotation into an invoice?
Yes. Once your New Zealand quote is accepted, convert it into an invoice in dollars (NZD) using the same customer and items — no re-typing.
Who administers GST in New Zealand?
GST in New Zealand is administered by Inland Revenue (IRD). Rates and registration thresholds change, so confirm your current position with them or your accountant rather than relying on a software default.
Do I need a registration number on a New Zealand quotation?
Your IRD number is expected if you are registered for GST. Including your company registration number from the New Zealand Companies Office as well tends to speed up processing with corporate and government customers, who frequently require both before paying.